AI document processing for carriers and freight forwarders
In 30 days you get an assessment and a working pilot on your own documents. The system extracts data from incoming invoices and transport documents, matches it against purchase orders, and posts it to your ERP. At our freight forwarding client, 85% of invoices go through without human intervention. Built by a Budapest-based team.
The next step is the AI opportunity assessment: from HUF 500,000 + VAT.
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Office time goes to manual data entry and paperwork: incoming invoices, CMR consignment notes, driver logs, proof-of-delivery documents. At a Central European freight forwarding client, about 2,000 supplier invoices a month in 6 currencies tied up 3 full days, and the close regularly slipped on the end-of-month pile-up. Since go-live, processing completes in 4 hours; the measured reduction is 73%.
In a carrier's office an invoice rarely stands alone: the CMR consignment note, the driver log, and the proof of delivery belong with it. The system processes those documents too: it classifies them, extracts their data, and attaches them to the invoice and the transport order — so matching no longer means digging through folders. Contracts, forms, and incoming mail are covered on our AI Document Processing page.
What it is worth at your company comes down to monthly document volume and the working time it consumes. Averaged across our 46+ completed projects, automated processes became 40-45% more efficient, with payback typically in 6-12 months. The assessment runs on your numbers — and if no viable use case comes out, we put that in writing.
What does the system do?
Invoices and transport documents in one flow
Beyond incoming invoices, the system processes transport documents: it extracts data from CMR consignment notes, driver logs, and proof-of-delivery documents, and attaches them to the invoice. Scanned or phone-photographed documents go through OCR pre-processing.
Purchase order matching
Extracted line items are matched against transport orders and purchase orders, and discrepancies are flagged. At our freight forwarding client, 85% of invoices flow through without human intervention.
Recording in your ERP and TMS
Matched data is recorded in your existing ERP or TMS — without ripping and replacing, with zero downtime. We build the integration with an RPA platform (Blue Prism, UiPath, Power Automate) or via API.
Exception handling
Items with discrepancies are routed to a reviewer with the problematic fields pre-highlighted. Your colleague reviews the flagged fields; the decision stays with them.
How does implementation work?
- 1
AI opportunity assessment — from HUF 500,000 + VAT
We review your document flow: monthly invoice and transport-document volume, formats, currencies, ERP and TMS connections. The output is a written plan with cost and payback estimates you can use even if you continue without us.
- 2
Pilot — 2-3 weeks
We test the system on your own invoices and transport documents and measure the results. The assessment and the pilot together run in 30 days.
- 3
Implementation and operations — 6-12 weeks
Most projects go from kickoff to production in 6-12 weeks. A document processing system typically runs €30-80K. Source code, models, and data remain yours; monitoring and support are part of how we work.
Why Leventech
A complete team from one source
A project manager, senior developers, and an AI DevOps engineer take the project from assessment to production. 46+ completed projects, 96% client satisfaction.
EU AI Act and GDPR built into development
We run the risk classification at project start and prepare the required documentation. We have experience implementing high-risk AI systems as well.
Your data stays with you
On-premise or private cloud deployment when needed, with open-source models (Meta Muse, Qwen3.8, Mistral Large 3). Your data never leaves your environment.
Common questions
The AI opportunity assessment starts from HUF 500,000 + VAT; an invoice and transport-document processing system typically falls in the €30-80K range. After the assessment you get an exact price in writing.
Incoming and supplier invoices, CMR consignment notes, driver logs, proof-of-delivery documents, and transport orders. Scanned and phone-photographed documents go through OCR pre-processing; the model is trained on historical data, so it handles partner-specific layouts.
There is no single number. At our freight forwarding client, 2,000 invoices a month meant 3 full days of manual work, but your threshold depends on your own wage data and time spent. The assessment computes exactly that, and if it does not pay off, that is what we write down.
The assessment and the pilot run in 30 days: the pilot works on your own documents, with measured results. Full implementation takes 6-12 weeks after that — and based on the pilot's results, you can also decide not to proceed.
Yes. We connect to your existing ERP and TMS through an RPA platform (Blue Prism, UiPath, Power Automate) or via API, without replacing your systems. At our freight forwarding client, Blue Prism carries the ERP-side recording.
Where that is a requirement, the system runs on-premise or in your private cloud, with open-source models (Meta Muse, Qwen3.8, Mistral Large 3) on your own servers — your documents never leave your environment.
Still have questions?
Start with a conversation
Tell us how many invoices and transport documents arrive each month and how much time they consume — we tell you what can be done about it. For the invoice flow in detail, see our AI Invoice Processing page.
What would you automate in your business?
Tell us briefly about the task. We will reply by email to arrange an initial conversation.
The next step is the AI opportunity assessment: from HUF 500,000 + VAT.
What happens after you send?
In the first conversation we review the task, your existing systems and the outcome you need. Then we discuss whether a detailed assessment would help. We provide a proposal before any paid work.
Or reach us directly:
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